Paper records get wet, torn, lost and forgotten. Spreadsheets live on one person's laptop. Digital food safety records solve both problems: they are always available, impossible to misplace, and automatically dated and attributable.
From paper to digital in seconds
You don't have to retype everything. Better Food Safety's smart scanning reads your existing paper records — cleaning checklists, COSHH sheets, certificates and spec sheets — and pre-fills the fields for you.
- Scan paper cleaning checklists straight into your digital schedule
- Upload COSHH safety data sheets and hazards, PPE and storage populate
- Photograph staff certificates and capture expiry dates automatically
- Import product spec sheets and allergen data in seconds
From then on, every daily check is logged at the point of work on a phone or tablet. For guidance on record-keeping, see the FDA's retail food protection resources.
Records that look after themselves
Scan what you have, then log the rest in seconds.
Smart scanning
Snap a photo of any paper record and the app reads it — no manual data entry.
Document vault
Keep licences, insurance, policies and HACCP plans in one secure place.
Audit trail
Every record is dated and attributable to the person who made it.
Temperature logs
Daily readings with out-of-range alerts and corrective actions.
Goods-in traceability
Batch codes and delivery temperatures give you a full recall trail.
Inspection review
One click brings every saved record into an inspection-ready view.
Frequently asked questions
Do I have to retype my existing records?
No. You can scan paper cleaning checklists, COSHH sheets, certificates and spec sheets, and the app pre-fills the fields for you.
Are the records secure?
Records are stored securely with access controls, and your compliance data is private to your account. You can export PDF reports at any time.
Can I access old records later?
Yes. Records are kept for as long as your account is active and beyond, for audit retrieval. Every entry is dated and attributable.
Can I export records for an inspector?
Yes. The one-click inspection review and PDF reports let you hand over a complete, organized set of records.